Employer Reconciliation Process – Beginning of 60-day period

From 1 April to 31 May 2010, all employers must prepare and submit their annual employer’s reconciliation for their employees’ IRP5s and PAYE/SDL/UIF paid during the February 2010 tax year.

Here are 4 basic steps to assist you with the 2010 process:

  1. Capture all relevant information on your electronic payroll system
  2. Collate all data to reconcile the monthly EMP201 returns and payments thereof with the employees’ IRP5/IT3(a) certificates
  3. Identify any payments/certificates that do not form part of the 2009/2010 tax year
  4. Ensure all employee data (eg ID numbers, contact details, banking info and tax reference numbers) is up to date and correct.

Updates of the latest SARS E@syfile program is available on the SARS website (click here to download). Alternatively CD’s of the programme are available at your local SARS office.

Please also note that with effect from the 2011 reconciliation year, SARS has indicated that they would require bi-annual reconciliations (ie starting August 2010) – there are indications that the compulsory use of the SARS E@syfile program will be enforced by SARS at that stage. SARS has also indicated that quarterly reconciliations may be required from the 2012 tax year.

Should you like us to assist you with this process (either at your offices or directly on your behalf), please contact Juanita or Lizette by no later than 23 April 2010.

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