COMPANY SECRETARY

Looking for a career as a Company Secretary?

 

Job Title: Company Secretary

Reports To: Compliance Officer

Contacts for Job Applications: MD Streets
Stephanie Phillips | Compliance Officer, Advanced Certificate in Administration of Deceased Estates
Alexis Sacks | Managing Director, CA (SA)

Job Purpose: The Company Secretary is responsible for managing the full statutory and regulatory compliance function for a portfolio of clients within the firm. The role ensures that all company secretarial obligations are met in accordance with the Companies Act 71 of 2008, Companies and Intellectual Property Commission (CIPC) requirements, and other applicable legislation, while supporting the firm’s commitment to high professional and regulatory standards.

 

Western Cape applicants only

 

 

 

We are a multi-disciplinary firm of Chartered Accountants based in Cape Town, providing audit and accounting services to a diverse client base. We aim to provide objective and professional advisory services to private and corporate clients, particularly regarding financial planning and corporate requirements.

We pride ourselves on a people-first culture, strong client relationships, and a commitment to doing things properly. By embracing modern systems, best practices and flexible working, we create an environment where our team can develop professionally while delivering outstanding service to clients South Africa and also obtain UK experience on our small international client base.

We understand our client’s need for personal service. We have structured our practice to give our clients the personal attention they deserve, and our team is backed with the professional qualifications and resources to provide a top-quality professional service.

Our strategic intent of providing Financial Leadership Through Professional Excellence is the vision by which we measure our service. In every aspect of our business, from the services we offer to the recruitment of our staff, we continue to create an entity best able to deliver on this vision.

Our corporate style is both personal and comprehensively geared to service. We take transformation very seriously and this is underpinned by a belief in the constant improvement and development of our people.

 

Key Responsibilities: 

 

Client Portfolio Management:

  • Manage and maintain the company secretarial and statutory compliance requirements for a portfolio of corporate clients.
  • Act as the primary contact for clients on company secretarial and statutory matters.
  • Provide guidance to clients on corporate governance and statutory obligations.

 

Statutory Compliance:

  • Prepare and submit all statutory filings with the Companies and Intellectual Property Commission (CIPC), including but not limited to:
    • Annual returns
    • Director appointments and resignations
    • Share transfers and allotments
    • Amendments to company records
    • Changes to registered office or company details
  • Ensure companies comply with requirements of the Companies Act 71 of 2008 and related regulations.

 

Corporate Governance:

  • Prepare board resolutions, Special Resolutions, minutes, and other corporate documentation.
  • Maintain and update statutory registers and company records.
  • Ensure proper maintenance of company secretarial files and documentation.

 

Company Amendments and Registrations:

  • Handle company formations, conversions, and deregistration’s.
  • Process name changes, MOI amendments, share restructures, and other corporate actions.

 

Regulatory Compliance:

  • Monitor regulatory deadlines and ensure timely submission of statutory documentation.
  • Assist with compliance relating to beneficial ownership and regulatory disclosures where required.
  • Manage the firms internal FICA regulatory requirements.
  • Assist with compliance relating to PAIA and POPIA.

 

Internal Coordination:

  • Liaise with partners, auditors, tax practitioners, and accounting staff within the firm to ensure integrated service delivery to clients.
  • Maintain accurate compliance tracking systems and ensure proper documentation for audit or regulatory review.

Minimum Requirements:

 

Qualifications:

  • Relevant tertiary qualification in Company Secretarial Practice, Corporate Governance, Law, Accounting, or a related field.

 

Experience:

  • Minimum 3 years’ relevant company secretarial experience in a professional firm of chartered accountants, auditors, or corporate service providers.
  • Demonstrated experience managing a portfolio of clients and full CIPC compliance processes.

 

Technical Knowledge:

  • Strong working knowledge of the Companies Act 71 of 2008 and corporate compliance requirements.
  • Experience with Companies and Intellectual Property Commission (CIPC) e-services and filings.
  • Understanding of corporate governance principles and statutory record keeping.

 

Key Skills and Competencies:

  • Strong attention to detail and accuracy.
  • Excellent organisational and time-management skills.
  • Ability to manage multiple deadlines across a client portfolio.
  • Strong written and verbal communication skills.
  • Professional client service orientation.
  • Ability to work independently while maintaining compliance with firm policies.

 

Performance Expectations:

  • All statutory filings submitted accurately and within required deadlines.
  • Compliance risks identified and addressed proactively.
  • Company records maintained in a complete and audit-ready state.
  • High level of professional service delivered to clients and internal teams.

 

Character Traits:

  • High integrity, sincerity and reliability
  • Responsibility and accountability
  • Ability to work in a high-pressure environment, and meet deadlines
  • Self-motivated, confident and a positive attitude

 

Software:

  • ProfSec experience advantageous

 

When applying for this position, please include:

  • Full CV
  • The name of the position you are applying for
  • Personality profile
  • Qualifications
  • Results
  • Contactable references
  • Salary expectations
  • Notice period
  • 40 words on why you think that you are best suited for this position

 

 

COMPANY SECRETARY applications:

 

 

 

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