Looking for a career as a Company Secretary?

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Key Responsibilities:

 

 Client Portfolio Management:

• Manage and maintain the company secretarial and statutory compliance requirements for a portfolio of corporate clients.
• Act as the primary contact for clients on company secretarial and statutory matters.
• Provide guidance to clients on corporate governance and statutory obligations.

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 Statutory Compliance:

• Prepare and submit all statutory filings with the Companies and Intellectual Property Commission (CIPC), including but not limited to:
  • Annual returns
  • Director appointments and resignations
  • Share transfers and allotments
  • Amendments to company records
  • Changes to registered office or company details
• Ensure companies comply with requirements of the Companies Act 71 of 2008 and related regulations.

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 Corporate Governance:

• Prepare board resolutions, Special Resolutions, minutes, and other corporate documentation.
• Maintain and update statutory registers and company records.
• Ensure proper maintenance of company secretarial files and documentation.

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 Company Amendments and Registrations:

• Handle company formations, conversions, and deregistration’s.
• Process name changes, MOI amendments, share restructures, and other corporate actions.

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 Regulatory Compliance:

• Monitor regulatory deadlines and ensure timely submission of statutory documentation.
• Assist with compliance relating to beneficial ownership and regulatory disclosures where required.
• Manage the firms internal FICA regulatory requirements.
• Assist with compliance relating to PAIA and POPIA.

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 Internal Coordination:

• Liaise with partners, auditors, tax practitioners, and accounting staff within the firm to ensure integrated service delivery to clients.
• Maintain accurate compliance tracking systems and ensure proper documentation for audit or regulatory review.

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Minimum Requirements:

 

 Qualifications:

• Relevant tertiary qualification in Company Secretarial Practice, Corporate Governance, Law, Accounting, or a related field.

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 Experience:

• Minimum 3 years’ relevant company secretarial experience in a professional firm of chartered accountants, auditors, or corporate service providers.
• Demonstrated experience managing a portfolio of clients and full CIPC compliance processes.

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 Technical Knowledge:

• Strong working knowledge of the Companies Act 71 of 2008 and corporate compliance requirements.
• Experience with Companies and Intellectual Property Commission (CIPC) e-services and filings.
• Understanding of corporate governance principles and statutory record keeping.

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 Key Skills and Competencies:

• Strong attention to detail and accuracy.
• Excellent organisational and time-management skills.
• Ability to manage multiple deadlines across a client portfolio.
• Strong written and verbal communication skills.
• Professional client service orientation.
• Ability to work independently while maintaining compliance with firm policies.

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 Performance Expectations:

• All statutory filings submitted accurately and within required deadlines.
• Compliance risks identified and addressed proactively.
• Company records maintained in a complete and audit-ready state.
• High level of professional service delivered to clients and internal teams.

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 Character Traits:

• High integrity, sincerity and reliability
• Responsibility and accountability
• Ability to work in a high-pressure environment, and meet deadlines
• Self-motivated, confident and a positive attitude

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 Software:

• ProfSec experience advantageous

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 When applying for this position, please include:

• Full CV
• The name of the position you are applying for
• Personality profile
• Qualifications
• Results
• Contactable references
• Salary expectations
• Notice period
• 40 words on why you think that you are best suited for this position